Commercial Invoice Template

Struggling to maintain positive cash flow? You’re not alone. Thousands of small and medium businesses face issues with clients taking longer and longer to pay their bills. Since 2009, payment cycles have skyrocketed from 45-60 days to 70-90 days or even more.

That cycle increase makes it harder to collect overdue payments, but it’s not the entirety of the story. Your commercial invoice design and process may be contributing to those delays.

Common mistakes on a commercial invoice form can create payment problems, decrease payment response rates, and make it harder to collect payments.

It’s time to stop allowing your clients to use your commercial invoices against you. The right commercial invoice template can save you money, time, and sanity.

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Today, it’s more important than ever before that you know how to craft a commercial invoice that speeds up response rates and leaves no holes that might allow clients to pay late. Before we discuss the importance of using an effective commercial invoice template, consider the following eight common problem areas:

Use clear terms of sale.
Include a detailed description of the purchase/order.
Clarify and specify dates and amounts when it comes to discounts.
Use only a single address on your invoices and ensure that all your contact details are accurate and up to date.
Stipulate that questions/disputes must be filed before the payment due date.
Send a credit confirmation letter with high-value purchases.
Include an interest clause that explains interest will be charged on late payments.
Include the original P.O. #/invoice number and/or purchaser’s name.
Use color to set your invoice apart and call attention to critical information.

Not sure what a commercial invoice is supposed to look like? We’ve included a commercial invoice sample in the Tutorial Guide to help you improve your collection efforts and stop slow and non-paying customers. Spend less time and money chasing payments and more time collecting the commercial value owed to you.